Official Transcripts

Students may receive their first two official transcripts within the Contra Costa Community College District free of charge. Thereafter, a fee of $5.00, payable in advance, will be charged for each additional copy. Unofficial transcripts are available for $1.00 fee. Students may print out their unofficial transcripts free from WebAdvisor. Normal processing takes up to 7-10 working days. Pick up service is not allowed for normal processing.

***NEW RUSH PRICING EFFECTIVE 3/9/10***

Rush transcripts are available for $10.00 per transcript in addition to the normal processing fee. Rush transcript requests received by 3:00 pm Monday through Thursday and 12:00 noon on Friday are processed the following business day by 10:00 am. Rush transcripts may be mailed or picked up by the student (Photo ID required). If the student has not picked up the transcript in one month, it will be mailed to the address provided.

Express service is available for in person processing at $25.00 in addition to the regular processing fee. Express Service Transcripts must be requested in person at the main campus (Pittsburg) Admissions & Records Office and is produced within one hour.

Transcripts processed through the LMC Admissions & Records office will reflect LMC history only. LMC uses regular postal service only. Multiple requests will be treated as separate requests and may incur additional fees.

Students may also request IGETC or GE Certification along with the transcript request, however rush or express service is not allowed with certification.

Admissions & Records will not hold transcript requests for completion of grades or degrees. Please check WebAdvisor for posting of grades or degree, then submit your request for transcript.

The Admissions & Records Office must receive written authorization, with student signature, in order to release student records. The transcript request form (use link above) is available online or at the Admissions Office. To use the online transcript request form, type in the fields before printing, then bring, mail or fax (925.427.6351) to the Admissions & Records Office. A handwritten or typed request is also acceptable. A check or credit card number (with expiration date) should also be included for applicable fees.

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• Student records shall be released pursuant to a student's written consent.
• "Directory information" may be released in accordance with Board Policy, unless otherwise specified by the student. Students should complete a "Directory Information Opt-Out Form" and submit it to the Admissions & Records Office to withhold the provision of Directory Information
• Directory information shall include:
  1. Student name.
  2. Student participation in officially recognized activities and sports, including weight, height, and high school of graduation of athletic team members.
  3. Degrees and awards received by students, including honors, scholarship awards, athletic awards, and Dean's List recognition.
• Student records shall be released pursuant to a judicial order or a lawfully issued subpoena, or in the event of litigation towards the college district. If a parent or eligible student initiates legal action against an educational agency or institution, the educational agency or institution may disclose to the court, without a court order or subpoena, the student's educational records that are relevant for the educational agency or institution to defend itself.
• Whenever there is included in any student record any information concerning any disciplinary action taken by a community college in connection with any alleged sexual assault, or physical abuse, or threat of sexual assault, or any conduct that threatens the health and safety of the alleged victim, the alleged victim of that sexual assault or abuse shall be informed within three days of the results of any disciplinary action by the community college and the results of any appeal. The alleged victim shall keep the results of that disciplinary action and appeal confidential.
• Student records may be released to officials and employees of the District only when they have a legitimate educational interest to inspect the record. The assigned custodian of records at each campus determines access to student records.
• Student records may be released to authorized representatives of the Comptroller General of the United States, the Secretary of Education, an administrative head of an education agency, state education officials, or their respective designees or the United States Office of Civil Rights, where that information is necessary to audit or evaluate a state or federally supported educational program or pursuant to federal or state law. Exceptions are that when the collection of personally identifiable information is specifically authorized by federal law, any data collected by those officials shall be protected in a manner that will not permit the personal identification of students or their parents by other than those officials, and any personally identifiable data shall be destroyed when no longer needed for that audit, evaluation, and enforcement of federal legal requirements.
• Student records may be released to officials of other public or private schools or school systems, including local, county or state correctional facilities where education programs are provided, where the student seeks or intends to enroll or is directed to enroll. The release is subject to the conditions in Education Code 76225.
• Student records may be released to agencies or organizations in connection with a student's application for, or receipt of, financial aid, provided that information permitting the personal identification of those students may be disclosed only as may be necessary for those purposes as to financial aid, to determine the amount of the financial aid, or conditions that will be imposed regarding financial aid, or to enforce the terms or conditions of financial aid.
• Student records may be released to organizations conducting studies for, or on behalf of, accrediting organizations, educational agencies or institutions for the purpose of developing, validating, or administrating predictive tests, administering financial aid programs, and improving instruction, if those studies are conducted in such a manner as will not permit the personal identification of students or their parents by persons other than representatives of those organizations and the information will be destroyed when no longer needed for the purpose for which it is conducted.
• Student records may be released to appropriate persons in connection with an emergency if the knowledge of that information is necessary to protect the health or safety of a student or other persons, subject to applicable federal or state law. The assigned custodian of records at each campus will make this determination.
• The following information shall be released to the federal military for the purposes of federal military recruitment: student names, addresses, telephone listings, dates and places of birth, levels of education, degrees received, prior military experience, and/or the most recent previous educational institutions enrolled in by the students. An "Opt-Out Form" may be completed to withhold provision of this information

Address & Email Changes
Changes in address, phone number, and/or email address can be completed on WebAdvisor or in person at the Admissions & Records Office. Students who are also employed by the college should submit their changes of address in WebAdvisor. Students will be held responsible for any mail sent to the wrong address. Since the college now corresponds by email, students should keep their email address up to date.